Look, we get it. Nobody actually wants to read privacy policies. But since we're handling your financial data, crypto wallets, and startup financials, we figured you'd appreciate knowing what we do with your info. We've tried to keep this straightforward and honest.
At Ignivaro Synth Accounting, we're serious about protecting your privacy. We're not in the business of selling your data or doing anything sketchy with it. We collect what we need to provide accounting services, keep things secure, and stay compliant with Canadian regulations. That's pretty much it.
This policy covers everything from traditional financial data to the more complex stuff like cryptocurrency transactions and digital asset records. We work with tech startups, so we've built our privacy practices around the unique challenges that come with that territory.
When you work with us, we'll need the basics:
We don't ask for stuff we don't need. If something seems irrelevant, just ask us why we're requesting it.
Since we specialize in digital asset accounting, we'll collect:
Our website collects some standard stuff to function properly:
We're not gonna beat around the bush here. Your data has specific purposes, and we don't use it for anything else:
Recording transactions, preparing financial statements, reconciling accounts, and all the other fun accounting stuff you hired us for.
Preparing returns, calculating obligations, dealing with CRA correspondence, and making sure you're compliant without overpaying.
Providing insights, identifying trends, helping with strategic planning, and giving you the CFO-level advice you need.
Meeting regulatory requirements, maintaining professional standards, and keeping your data secure from unauthorized access.
We'll also use your contact info to communicate about your account, send important updates, and occasionally share relevant tax or regulatory changes that might affect you. You can opt out of the non-essential stuff anytime.
Alright, here's where we get a bit technical. We've invested heavily in security because, honestly, we'd be pretty terrible accountants if we didn't protect your financial data properly.
For all data transmission
For stored sensitive files
Required for all team access
Quarterly penetration testing
Canadian data centers only
Role-based permissions
We also train our team regularly on security practices and have strict protocols for handling sensitive information. But let's be real - no system is 100% hack-proof. If there's ever a breach that affects your data, we'll notify you immediately and work to fix it fast.
Working with digital assets brings unique privacy considerations. Here's how we handle the crypto side of things:
Look, blockchains are public by nature. We can't make your on-chain transactions private (that's kinda the whole point of blockchain). But we can control how we handle and store the connection between your wallet addresses and your identity.
We're also mindful of the fact that some clients prefer extra privacy for their crypto holdings. If you've got specific concerns about mixing on-chain activity with your business identity, let's chat about it.
We work with a handful of third-party services to provide our services effectively. We're picky about who we work with and only share what's necessary.
| Service Type | Purpose | Data Shared |
|---|---|---|
| Accounting Software | Bookkeeping & reporting | Financial transactions, business info |
| CRA | Tax filing & compliance | Tax returns, business numbers, financial data |
| Crypto Tax Software | Digital asset calculations | Transaction history, wallet addresses |
| Cloud Storage | Document management | Encrypted files, financial records |
| Payment Processors | Billing | Payment details, invoicing info |
| Email Services | Communication | Contact info, correspondence |
Under Canadian privacy law (PIPEDA), you've got some solid rights when it comes to your personal data. Here's what you can do:
You can request a copy of all the personal data we hold about you. We'll provide it in a readable format within 30 days (usually faster, but regulations give us that window).
If something's wrong or outdated, let us know and we'll fix it. This is pretty important for tax stuff, so don't hesitate to flag any errors.
You can ask us to delete your data, but there's a catch - we're legally required to keep certain financial records for 7 years. We'll delete what we can and anonymize the rest.
Switching accountants? No hard feelings. We'll provide your data in a format that another firm can work with. You paid for that data collection, after all.
If you've consented to something (like marketing emails), you can change your mind anytime. There's an unsubscribe link in every email, or just shoot us a message.
If you think we've mishandled your data, talk to us first. But if you're not satisfied, you can file a complaint with the Office of the Privacy Commissioner of Canada.
To exercise any of these rights, email us at contact@ignivarosynth.info with "Privacy Request" in the subject line. We'll need to verify your identity first (to make sure we're not giving your data to some random person).
We don't keep your data forever, but we can't just delete everything the moment our engagement ends either. Here's how long we retain different types of information:
CRA requires us to keep these for at least 7 years from the end of the tax year they relate to.
Same deal as regular financial records. CRA is watching crypto closely these days.
Emails, messages, and notes about your account for reference and compliance purposes.
Website usage, email interactions, and similar non-financial data.
If you reached out but didn't become a client, we'll delete your info after a reasonable period.
After these retention periods, we securely delete or anonymize your data. "Securely delete" means proper data destruction, not just tossing files in the recycle bin.
If you've got questions, concerns, or just wanna chat about how we handle your data, we're here for it. Privacy shouldn't be mysterious or intimidating.
Changes to This Policy: We'll update this privacy policy as needed to reflect changes in our practices or regulations. When we make significant changes, we'll notify you via email and update the "Last Updated" date at the top. It's worth checking back occasionally.